Privacy policy

Japan Vilene Co., Ltd. (hereinafter referred to as "the Company") has established a privacy policy (hereinafter referred to as "the Policy") as follows regarding the handling of personal information of people (hereinafter referred to as "Users") from whom the Company acquires personal information.

Personal Information
"Personal Information" refers to "Personal Information" as set forth in the Act on the Protection of Personal Information (Act No. 57 of 2003 of Japan; hereinafter referred to as the "Personal Information Protection Act") and refers to information concerning a living individual that can identify a specific individual by name, date of birth, or other description contained in such information or information that includes a personal identification code.
History of accessing IP addresses, etc.
The Company collects the following access history when Users visit the Company's website (https://www.vilene.co.jp/). Since the access history collected is analyzed in a way that does not identify individuals, personal information is not included but will be used in accordance with the following 3. Purpose of use of personal information.
1. Access date and time
2. Length of stay
3. Users' operating system
4. IP address
Purpose of Use of personal information
The Company will acquire the personal information of the Users and use the obtained information to the extent necessary for the following purposes. In the event personal information is used beyond the scope of the following purposes, prior consent shall be obtained from the Users in an appropriate manner.
1. To provide The Company's products
2. To improve and enhance the content of the products or to develop new products
3. To respond to opinions and inquiries from Users regarding the products and operations (including identification)
Management and protection of personal information
Personal information shall be strictly managed. Except in the following cases, data shall not be disclosed or provided to any third party without the consent of the Users. In addition, considering safety, the Company will take measures to prevent and remedy risks such as unauthorized access to personal information, loss, destruction, alteration, and leakage of personal information.
1. Cases in which it is necessary for the protection of the life, body, or property of an individual and in which it is difficult to obtain the consent of the Users
2. Cases in which it is particularly necessary for the improvement of public health or the promotion of sound upbringing of children and in which it is difficult to obtain the consent of the Users
3. Cases in which it is necessary to cooperate with a national agency or a local government or an entrusted person in executing the affairs prescribed in laws and regulations, and in which obtaining the consent of the Users is likely to hinder the execution of the affairs
4. Other cases permitted by law
Entrustment of Handling of Personal Information
The Company may entrust the handling of personal data, in whole or in part, to the extent necessary to achieve the Purpose of Use. In this case, the Company fully examines the eligibility as an outsourcee, stipulates the items related to the obligation of confidentiality in the contract, and conducts necessary and appropriate supervision of the outsourcee.
Shared use of personal information
The Company may share personal data of Users to the extent necessary to achieve the Purpose of Use with the following scope and purpose.
1. Items of personal data to be used jointly
  All personal data of the Users unless specifically requested by the Users
2. Scope of Joint users
  Japan Vilene Co., Ltd. and its domestic subsidiaries
  https://www.vilene.co.jp/en/company/group.htm
3. Purpose of Use of Joint users
  Same as 3 above
4. The name and address of the person responsible for the management of such personal data, and the name of the representative
  Same as 13 below
Disclosure of Personal Information
In the event that the disclosure of personal information held by the Company is requested by the Users (limited to the Users themselves; the same shall apply hereinafter in this article), the Company shall disclose such information to the Users without delay. Provided, however, that in the event that any one of the following applies due to disclosure, the Company may not disclose all or part of such information, and in the event that the Company decides not to disclose such information, the Company shall notify the Users of such decision without delay.
1. Cases where there is a risk of harm to the life, body, property, or any other rights or interests of Users or third parties
2. Cases that may significantly interfere with the proper performance of the Company's business
3. In the event of any other violation of laws and regulations
Correction of Retained Personal Data, etc.
1. In the event that the personal information held by the Company is incorrect, the Users may request to correct, add, or delete such personal information (hereinafter referred to as "Correction").
2. Upon receipt of the request set forth in the preceding paragraph, the Company shall conduct necessary investigations without delay, and in the event that the Company determines that the request set forth in the preceding paragraph is well-grounded as a result thereof, the Company shall conduct Correction without delay.
3. In the event that the Company determines that Corrections will be implemented or not implemented pursuant to the provisions of the preceding clause, the Company shall notify the Users thereof without delay.
Suspension of Use of Personal Information, etc.
1. Users may request the Company to discontinue using, delete, or discontinue providing to a third party the personal data held by the Company (hereinafter referred to as "Suspension of Use").
2. Upon receipt of the request set forth in the preceding paragraph, the Company shall conduct necessary investigations without delay, and in the event that the Company determines that the request set forth in the preceding paragraph is well-grounded as a result thereof, the Company shall conduct Suspension of Use of such personal data. Provided, however, that in cases where it is difficult to conduct of Suspension of Use or it requires a significant amount of cost or in other cases, and where necessary alternative measures are possible to be taken to protect the rights and interests of Users, such alternative measures shall be taken.
3. The Company will notify Users without delay of any decision on the implementation or non-implementation of Suspension of Use, etc. in accordance with the preceding clause.
Compliance with Laws and Regulations
The Company will comply with the laws and regulations of Japan applicable to our personal information.
Response to Complaints and Consultations
The Company accepts complaints and inquiries from Users regarding the handling of personal information and responds appropriately and promptly. The Company will also respond promptly and appropriately to requests from Users for disclosure, correction, addition, deletion, use, or refusal to provide personal information.
Security Control Measures
The Company will take measures to prevent unauthorized access to personal information, loss, destruction, falsification, and leakage of personal information by taking organizational, physical, human, and technical measures, such as implementing restrictions on access to personal information files, recording access logs, and implementing security measures to prevent unauthorized access from outside. In the event of an accident such as a leak of Users personal information, the Company shall promptly report to the competent authorities in accordance with the Personal Information Protection Act and related guidelines of Japan and shall take necessary measures to prevent the recurrence of similar incidents in accordance with the instructions of the competent authorities.
Address, the name of the representative, and the general manager of personal information protection of the Company
The address and representative are as follows.
Address: 5-6-4 Tsukiji, Chuo-ku, Tokyo
Representative: Representative Director, President and CEO Takuya Yakata
Personal Data Protection General Manager: Member of Board of Directors, Managing Corporate Officer, CFO Yukiyasu Izuta
Contact for inquiries
For inquiries about the handling of the Company's personal information, please contact us at the following address.
General Affairs Dept. Japan Vilene Co., Ltd.
Mail: data-protection@vilene.co.jp

Established on January 1, 2005
Revised on June 10, 2021
Revised on April 1, 2022
Revised on August 1, 2024